Finance Officer (Start ASAP)

Clyde & Co is a leading global law firm, helping organisations to successfully navigate risk and maximise opportunity in the sectors that underpin global trade and commerce, and enable global prosperity, namely: insurance, aviation, marine, construction, energy, trade and natural resources.

We are recruiting for a Finance Officer in the Sydney office to join a Finance team that is continuously evolving to meet the needs of the people that we serve.  The successful person will be joining a high performing and collaborative team, which prioritises personal growth and well-being as well as agility and resilience. We are looking for a career-minded, team player who is keen to evolve their role and broaden their experience.

Reporting structure

Our Finance Officer roles are set up to be flexible across the full range of Finance activity including: Accounts payable, Finance operations and Billing.  This approach gives our Finance Officers the opportunity to broaden their experience and generates a culture of agility and resilience across the team.

This particular vacancy is in the Accounts payable team and reports to the Finance Operations Manager for the Australian offices (Sydney, Melbourne, Brisbane, Perth). However, as the role evolves (indicatively 6-24 months) it could switch to be reporting to one of the Working Capital Managers. 

Key responsibilities:

Our Finance Officer roles are set up to for flexibility across a broad range of activity as listed below. This particular vacancy is for Accounts payable, but over time the scope could migrate to other areas on the list:

Skills and experience

Discover the Perks at Clyde's
Parental Leave
We offer an extensive 26-week parental leave policy, ensuring equal opportunities for all prospective parents.
Cultural Fit Matters
We take pride in our unique culture and prioritize team synergy in our hiring process.
Invest in Your Well-being
Our comprehensive Fitness & Wellbeing Benefit covers various health activities, from gym memberships to mindfulness apps, fitness classes, massages, nutrition counselling, and more.
Support for You and Your Family
Access professional coaching and consultation services through our Employee Assistance Programme, benefiting both employees and their families.
Convenient Central Location
Situated in the heart of the CBD, our office boasts 'End of Trip' facilities for added convenience.
Recharge with Wellbeing Days
Beyond annual leave, employees are entitled to dedicated wellbeing days, facilitating much-needed rejuvenation.
Connect Through Social Events
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1. Accounts Payable
2. Finance Operations
3. Billing 
4. Scan and profile invoices ensuring correct approvals obtained;
5. Process employee & partner expense reimbursements;
6. Maintain vendors on the AP system;
7. Enter invoices and expenses onto the AP system;
8. Prepare approved invoices for payment and obtain payment authorisation;
9. Review statements received from suppliers and reconcile vendor accounts;
10. Assist with internal and external AP queries
11. Providing support to the Trust Officer – receipting, bank reconciliations, payments and month end reports
12. Receipt allocation postings to finance system
13. Operating, maintaining and evolving a suite of spreadsheets which are used by the Finance team
14. Being a champion of Finance activity and systems across the office – Partners, fee earners, secretaries and other practice team members – problem solving, training, communicating
15. Review agreed billing terms to ensure that bills conform with client billing requirements;
16. Undertake billing responsibilities: generating billing guides, draft bills, finalising bills on Elite 3E and uploading of invoices to eBilling portals.
17. Use Elite 3E to respond to general matter, invoice or credit note inquiries from internal and external stakeholders and VAT related enquiries; and
18. Assist wider Finance team with billing/collection queries regarding receipts and correspondent payments.
    • Minimum of 1 years' experience in a similar role
    • Highly numerate & analytical
    • Attention to detail and a commitment to quality; producing outputs that are valid, accurate and complete.
    • Comfortable in a dynamic environment and committed to proving a high-quality service to practice teams:
      • self-motivated with good interpersonal skills and the ability to communicate effectively across all levels of an international organisation.
      • flexible with the ability to understand practice requirements, meet tight deadlines and manage competing priorities.
      • solving problems and continuously improving the effectiveness and efficiency of finance and related activity
      • has a positive approach and attitude, shows high levels of initiative and enthusiasm.
      • able to challenge the status quo with a continuous improvement mind-set.
    • Strong excel skills and a willingness to continue learning:
      • lookups, sumifs, pivots etc
      • best practice in terms of structure and design to ensure data integrity in a multi-user environment.
      • User-friendly presentation
    • Previous experience in a law firm or a professional services environment would be advantageous; and
    • A knowledge of Thomson Reuters Elite 3E would be advantageous but not essential