Administration Officer

About Aurora Education Foundation

The Aurora Education Foundation is an Indigenous organization that supports Aboriginal and Torres Strait Islander students to realize their full education and employment potential – whether it is completing Year 12 or achieving a Ph.D. from Oxford. Through their interconnected programs and pathways, they walk with students from high school through to university and the workplace, redefining Indigenous educational and employment success.

Your role

Your role as an Administration Officer is responsible for the coordination and smooth running of the office. This role will perform a wide range of administrative, office and facilities management, reporting and business capability services to support the delivery of the operations management team outcomes.

Administration

• Manage reception phone calls and meet and greet all attendees at reception and direct them to appropriate services/or people
• Maintain incoming and outgoing mail including mail register, mail collection, data entry, and directing incoming mail and packages
• Provide general administration, clerical support, project support and daily organisation support across the Aurora team as directed

WHS Coordination

• Oversee the WHS aspects of all premises
• Receive and process incident reports and hazard identification, collaborating with the Operations Manager over corrective action
• Oversee the running of the WHS committee including scheduling meetings, agendas, minutes and tracking action items

Facilities Management

• Manage and document supplier relationships, negotiating costs effective purchasing arrangements with real estate agent, courier services, utility providers, cleaners, office equipment suppliers and consumable vendors
• Oversee security arrangements across all sites
• Oversee and coordinate all maintenance requirements across all sites
• Maintain fleet car booking, services and cleans
• Manage process for access to head office facilities such as meeting rooms, office keys, garage keys and other relevant equipment

Child Safety

• Comply with the National Child Safety Policy, Code of Conduct and Procedures.
• Champion the rights of children and young people within the organization to drive a culture focused on child safety and protection.
• Maintain confidentiality around data and information relating to the children and young people participating in our programs.
• If relevant to your role, provide a welcoming and safe environment for children and young people.

Training & development

Aurora Education Foundation has achieved unparalleled success and this is an opportunity for you to be part of that narrative of excellence. They offer a values-driven, team environment, where they are each committed to the purpose of their organization. You will be supported with regular professional development activities and will be welcomed into a friendly and diverse team.

Benefits

Here are some of the benefits of the Aurora Education Foundation:

1. Competitive salary plus NFP salary packaging
2. Access to Meal & Accommodation Card
3. Employee Assistance Program (EAP)
4. Wellness activities
5. Read more.

Career progression

Aurora Education Foundation exists to inspire the aspirations and achievements of Aboriginal and Torres Strait Islander people. As team members, they will believe in you, inspire your creativity and invest in your development.

To learn more about Aurora Education Foundation, watch this video.

Culture & vibe

Here's a look into Aurora Education Foundation's work culture:

• They offer an inclusive, culturally safe, values-driven, team environment.
• No meetings Fridays
• Flexible hours
• Work from home available
• Wellness activities

About you

Qualifications:

• Proven experience in providing quality customer service and general administrative support within an organisation
• Good oral and written communication skills to effectively facilitate and negotiate outcomes with a wide range of people
• Demonstrated ability to assist with small projects, draft processes, and business documents with a high level of attention to detail
• Demonstrated experience coordinating and managing various contractors, services, office facilities and WHS requirements
• Experience with working cooperatively and collaboratively in a team with the ability to multitask and plan across a busy schedule 

How to apply

To apply for this role, simply click the "Apply on employer site" button on this page to submit your application directly with Aurora Education Foundation.